The secreatary at ABC Company needs to produce a document in large quantity. Which of these office equipment would be used?
Answer
(B)
duplicator
2
A few copies of a written message to all members of staff in a large organization could be posted on
Answer
(B)
notice boards
3
A member who raises a motion at a meeting is a
Answer
(A)
proposer
4
Miss Rosey, the clerical assistant at XYZ Ltd, keeps documents in the file according to dates received. This system of filing is
Answer
(B)
chronological filing
5
Ojo was aksed by his superior in the office to check up the continent where Australia is located. He would get his information from
Answer
(D)
an atlas
6
The minutes of APX ventures meeting written by secretary was considered to be alright by members. This implies the the minutes is
Answer
(C)
accurate
7
If goods are returned, the seller issues
Answer
(D)
a credit note
8
Sule, the mail clerk at Ali Ltd, files some documents under two headings. For easy location of such document, he would make use of
Answer
(A)
cross-referencing
9
One of the advantages of visual communicaion is that it
Answer
(C)
does not require exrtra skill to interpret
10
Which of the following reference books contains information about parliamentary proceedings?
Answer
(B)
Official gazatte
11
One of the essential parts of a report is
Answer
(B)
conclusion
12
Oral communication could be done through
Answer
(D)
telephone
13
One of the advantages of lateral filing system is that it
Answer
(D)
reduces the probability of losing documents
14
A correspondence could be described as
Answer
(C)
a written communication between two organizations
15
A chief accountant tasked a five-member committee to look into an embezzlement case. After the completion of the assignment, the committee is required to come up with a
Answer
(C)
report
16
The acronym NIPOST stands for
Answer
(B)
Nigeria Postal Service
17
One of the disadvantages of oral communication is that
Answer
(B)
information could be denied
18
The procedure to be followed by a mailroom clerk in handling incoming mails is
Answer
(A)
receiving, sorting, opening scrutinizing
19
The Board of Directors of ABC & Co has just decided to reduce the workforce. The letter conveying this policy to the Managing Director for implementation would be marked
Answer
(A)
official
20
Which of the following means of written communications would an accountant use to convey a short directive to an accounts clerk?
Answer
(D)
memorandum
21
When a meeting decides that a matter should lie on the table, it means that the matter should
Answer
(C)
not be discussed at all
22
The section of an office in Rammy Ltd where mails are handled is
Answer
(C)
reception
23
Port Avenue & Co deals with lots of client. For the company receptionist to relate effectively with them, she would need to possess good
Answer
(A)
communication skill
24
The principle Unity of Command in an office implies that
Answer
(A)
no worker in an organization should report to more than one-line supervisior
25
What does it mean when a meeting is adjourned sine die ?
Answer
(C)
No date was fixed for its continuation
26
At Adesco Plc, Mr Jack is the one who assgins duties to all the office workers. Mr.Jack is acting as the
Answer
(B)
Manager
27
Which of these items could be found in the reception?
Answer
(C)
Newspaper and Magazine
28
The purpose of a notice of meeting is to inform members of the
Answer
(A)
time, date and venue of a proposed meeting
29
The principles of office organization which requires workers to be assigned duties according to their skills and qualifications is
Answer
(A)
delegation of authority
30
Which of the following activties does the handling of incoming mails involve?
Answer
(C)
Examining the content
31
In a closed office layout, workers enjoy
Answer
(D)
swift flow of work
32
A letter from Mr Jack to convince XYZ company to employ Miss Zizi is
Answer
(A)
a recommendation letter
33
The department in an organization that monitors the implementation of a company's policies is
Answer
(C)
administrative department
34
A receptionist is an employee who
Answer
(A)
directs visitors to the office they wants to see
35
Communication to a large number of people in different locations simultaneously could be done by means of
Answer
(A)
telephone
36
During a recent workshop, participants were advised to always provide good information. In order words, any information given by them should be
Answer
(A)
timely
37
Which of these factors would a purchasing officer consider in selecting an office equipment?
Answer
(C)
Suitability
38
Which of the following activities is part of the procedure for handling outgoing mails?
Answer
(A)
stamping
39
Bodex co.Ltd sends out lots of mails. Which of the following office machines would help to remove the burden of affixing postage stamps on each envelope?
Answer
(C)
Franking machine
40
Which of these documents would be used to procure an item from the store?
Answer
(D)
requisition
41
A form of correspondence used in conveying information to members of the public is
Answer
(A)
press release
42
A group of people appointed by the parent committee to deal with a special matter is
Answer
(B)
ad hoc committee
43
A secretary has found it difficult to type a manuscript given to her by the manager due to poor handwriting. In other words, the secretary has the challenge of
Answer
(A)
inability to encode the manuscript
44
At Zeinab & Sons Plc, envelopes are fastened with the use of gum and this takes so much time. The machine which would help overcome this challenge is
Answer
(C)
sealing machine
45
A letter containing valuable documents would be sent by
