The secreatary at ABC Company needs to produce a document in large quantity. Which of these office equipment would be used?
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(B)
duplicator
2
A few copies of a written message to all members of staff in a large organization could be posted on
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(B)
notice boards
3
A member who raises a motion at a meeting is a
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(A)
proposer
4
Miss Rosey, the clerical assistant at XYZ Ltd, keeps documents in the file according to dates received. This system of filing is
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(B)
chronological filing
5
Ojo was aksed by his superior in the office to check up the continent where Australia is located. He would get his information from
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(D)
an atlas
6
The minutes of APX ventures meeting written by secretary was considered to be alright by members. This implies the the minutes is
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(C)
accurate
7
If goods are returned, the seller issues
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(D)
a credit note
8
Sule, the mail clerk at Ali Ltd, files some documents under two headings. For easy location of such document, he would make use of
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(A)
cross-referencing
9
One of the advantages of visual communicaion is that it
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(C)
does not require exrtra skill to interpret
10
Which of the following reference books contains information about parliamentary proceedings?
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(B)
Official gazatte
11
One of the essential parts of a report is
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(B)
conclusion
12
Oral communication could be done through
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(D)
telephone
13
One of the advantages of lateral filing system is that it
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(D)
reduces the probability of losing documents
14
A correspondence could be described as
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(C)
a written communication between two organizations
15
A chief accountant tasked a five-member committee to look into an embezzlement case. After the completion of the assignment, the committee is required to come up with a
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(C)
report
16
The acronym NIPOST stands for
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(B)
Nigeria Postal Service
17
One of the disadvantages of oral communication is that
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(B)
information could be denied
18
The procedure to be followed by a mailroom clerk in handling incoming mails is
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(A)
receiving, sorting, opening scrutinizing
19
The Board of Directors of ABC & Co has just decided to reduce the workforce. The letter conveying this policy to the Managing Director for implementation would be marked
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(A)
official
20
Which of the following means of written communications would an accountant use to convey a short directive to an accounts clerk?
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(D)
memorandum
21
When a meeting decides that a matter should lie on the table, it means that the matter should
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(C)
not be discussed at all
22
The section of an office in Rammy Ltd where mails are handled is
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(C)
reception
23
Port Avenue & Co deals with lots of client. For the company receptionist to relate effectively with them, she would need to possess good
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(A)
communication skill
24
The principle Unity of Command in an office implies that
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(A)
no worker in an organization should report to more than one-line supervisior
25
What does it mean when a meeting is adjourned sine die ?
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(C)
No date was fixed for its continuation
26
At Adesco Plc, Mr Jack is the one who assgins duties to all the office workers. Mr.Jack is acting as the
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(B)
Manager
27
Which of these items could be found in the reception?
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(C)
Newspaper and Magazine
28
The purpose of a notice of meeting is to inform members of the
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(A)
time, date and venue of a proposed meeting
29
The principles of office organization which requires workers to be assigned duties according to their skills and qualifications is
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(A)
delegation of authority
30
Which of the following activties does the handling of incoming mails involve?
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(C)
Examining the content
31
In a closed office layout, workers enjoy
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(D)
swift flow of work
32
A letter from Mr Jack to convince XYZ company to employ Miss Zizi is
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(A)
a recommendation letter
33
The department in an organization that monitors the implementation of a company's policies is
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(C)
administrative department
34
A receptionist is an employee who
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(A)
directs visitors to the office they wants to see
35
Communication to a large number of people in different locations simultaneously could be done by means of
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(A)
telephone
36
During a recent workshop, participants were advised to always provide good information. In order words, any information given by them should be
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(A)
timely
37
Which of these factors would a purchasing officer consider in selecting an office equipment?
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(C)
Suitability
38
Which of the following activities is part of the procedure for handling outgoing mails?
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(A)
stamping
39
Bodex co.Ltd sends out lots of mails. Which of the following office machines would help to remove the burden of affixing postage stamps on each envelope?
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(C)
Franking machine
40
Which of these documents would be used to procure an item from the store?
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(D)
requisition
41
A form of correspondence used in conveying information to members of the public is
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(A)
press release
42
A group of people appointed by the parent committee to deal with a special matter is
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(B)
ad hoc committee
43
A secretary has found it difficult to type a manuscript given to her by the manager due to poor handwriting. In other words, the secretary has the challenge of
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(A)
inability to encode the manuscript
44
At Zeinab & Sons Plc, envelopes are fastened with the use of gum and this takes so much time. The machine which would help overcome this challenge is
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(C)
sealing machine
45
A letter containing valuable documents would be sent by
